The BYOD Trend

Bring Your Own Device or BYOD is one of the most talked about trend last year. Basically, the trend calls for the attention of both the corporation and employees to utilise what they have on hand. In BYOD, employees are given the freedom to bring their devices may it be smartphone, laptops or tablets to their office and use those personally owned gadgets to access the company’s applications such as documents, printers, scanners, etc. The trend boomed last year as it has garnered a growing attention in the world of information technology. In fact, some advantages and disadvantages were laid down the table as the trend continues to grow.

ADVANTAGES OF FOLLOWING THE BYOD TREND

1. Lower cost for corporations. BYOD generally attracts the employees to bring their preferred devices to work. This has implies a positive effect to companies because purchasing a significant amount of costly equipment will not be regarded as vital. And since employees use their own personal devices, they are expected to take extra care of the gadgets. Sometimes, breakages and wastage occurs because people do not regard the company’s properties as important.
2. More flexibility for employees. Since employees will be given the freedom to access their files using their own gadgets, the works that need to be done will not only be confined in offices. For this reason and another, employees enjoy more their work because they are not forced to use corporate-issued devices which are most of the time, not their preference. Some employees tend to be more productive when they use their own devices because they like them so much that they had invested their own money in them.
3. Better standing for the business. Studies show that 44% of job hunters find companies more attractive when they follow the BYOD trend. A defined policy for the BYOD trend will surely fish top players in the industry. The trend will be advantageous if the company wants to win a person to take over their competition.

DISADVANTAGES OF BRINGING YOUR OWN DEVICE

1. The cost of the trend will be shouldered by the employees. Following the trend will create a dilemma for those employees who do not want to have a device that can be used to access company information even in mobile mode. You cannot expect everyone to have the same preferences. If you are an employee who does not throw much attention to technology, knowing that your company follows the trend will make you feel hanging. The gravity of the agony will be double when the company did not state that the cost will not be shouldered by them.
2. The security of the confidential files. It’s a general knowledge that companies can’t afford to lose their data. If you are the company owner, it’s quite understandable if you will have a little hesitation to give your companies the full freedom to access your company’s information even if they are out of the corporate vicinity. Negative thoughts such as leakage to the competitors and “What will happen when the employee decides to leave the company?” will surely arise.

CONSIDERATIONS WHEN IMPLEMENTING THE BYOD TREND

1. A strong policy. Although given the freedom the access to company’s confidential files even in mobile mode, employees should still follow a set of rules to ensure that the company’s code of conduct will not be violated.
2. An established access. When implementing the trend, IT managers should be strict when giving access to employees. The access should be tailor-fitted to what the job description of the employee. To outline which access should be given to an employee, the question of “Who needs what and for what?” should be answered.
3. The right management tools. Data should still be controlled whenever files are being accessed on mobile. IT managers should configure the network access of the users by providing an authentication. 

BYOD is a trend that should be utilised to positive use. Be sure that before implementing a trend in your own workplace, considerations and concerns were outlined first to avoid mistakes, data loss and information theft. BYOD is just one of the benefits that you can utilise when you decide to get the managed document services of Capita Document & Information Services. To know more about our other services, reach us through phone at 0800 313 4910. 

MOBILE PRINTING AT CAPITA DOCUMENTS & INFORMATION SERVICES

TECHNOLOGY AND MOBILE PRINTING

With the emerging innovations for smartphones and laptops today, people are getting more knowledgeable in utilising their mobiles and portable computers by not just using them for their usual functions such as texting, calling and making documents. People are now using their mobile phones, laptops and tablets to connect to the internet, make business presentations and create documents. At present, the world is dominated by technology and people have to keep up with the advancement that the scientific know-how offers. Businesses should take advantage of the technology as well. More and more offices are opening up their doors to mobile printing where their employees can print documents wherever they are.

WHAT IS MOBILE PRINTING?

Mobile printing is the term used to identify the function of products and services that let people print documents when they are away from a printer. Most type of mobile printing works through the aid of WiFi or Bluetooth.

1.     WiFi - WiFi or also known as wireless networking or 802.11 networking lets your smartphone or laptop connect to a WiFi enabled printer. Just send jobs to the printer and you can already have a hard copy of the document you have on your phone in seconds or so.

2.     Bluetooth - Bluetooth is a low power transmission that helps the smartphone or laptop user to send jobs to a Bluetooth capable printer.

In basic mobile printing, all you need to have are:

1.     A smartphone or a laptop that is capable of making printable documents

2.     A wireless connection that is compatible with a printer

3.     A printer that has either Bluetooth or WiFi for a smartphone or laptop user to send printable jobs

MOBILE PRINTING AT CAPITA DOCUMENT & INFORMATION SERVICES

Bluetooth and WiFi printing are just few of the many options that you can choose from our Mobile Printing services which is a part of our Managed Document Services. Whether your employees or valued guests are on a different floor or still on the way to your office, they can be able to print any document to any brand of printer from any device in your office. Mobile printing has never been that easy for anyone! Our mobile printing services are not just anchored to Bluetooth or WiFi -- we take pride in having server-based mobile printing solution that allows users to print through web, drive and email as well.

BENEFITS OF OUR MOBILE PRINTING SERVICES

Businesses can take advantage of the numerous benefits of mobile printing such as:

1.     Staff productivity - With no wasted time, an employee can send document to print wherever they are and just pick them up the moment they get back to the office.

2.     Document security - Our mobile printing services will not only enable documents to be printed on the printers, documents will also be stored in the printer and therefore comes readily available whenever you need to have a hard copy printed.

3.     Supports the BYOD trend - BYOD or Bring Your Own Device Trend is the policy of allowing employees to bring their own mobile devices such as smartphones, laptops and tablets to the workplace and utilise them to access the company’s information and applications.

MOBILITY AND BUSINESS

Mobility changes the way we work -- it helps us to get things done in a timely manner. The fact that it helps us to work easier should open the doors for possibilities for mobile printing to be utilised and improved. Capita Document & Information Services, one of the leading professional services company in the UK, is in a continuous process of innovating mobile printing for our clients to transform their business for the better. To know more about our services, visit our website or get in touch with us through phone at 0800 313 4910.