MOBILE PRINTING AT CAPITA DOCUMENTS & INFORMATION SERVICES

TECHNOLOGY AND MOBILE PRINTING

With the emerging innovations for smartphones and laptops today, people are getting more knowledgeable in utilising their mobiles and portable computers by not just using them for their usual functions such as texting, calling and making documents. People are now using their mobile phones, laptops and tablets to connect to the internet, make business presentations and create documents. At present, the world is dominated by technology and people have to keep up with the advancement that the scientific know-how offers. Businesses should take advantage of the technology as well. More and more offices are opening up their doors to mobile printing where their employees can print documents wherever they are.

WHAT IS MOBILE PRINTING?

Mobile printing is the term used to identify the function of products and services that let people print documents when they are away from a printer. Most type of mobile printing works through the aid of WiFi or Bluetooth.

1.     WiFi - WiFi or also known as wireless networking or 802.11 networking lets your smartphone or laptop connect to a WiFi enabled printer. Just send jobs to the printer and you can already have a hard copy of the document you have on your phone in seconds or so.

2.     Bluetooth - Bluetooth is a low power transmission that helps the smartphone or laptop user to send jobs to a Bluetooth capable printer.

In basic mobile printing, all you need to have are:

1.     A smartphone or a laptop that is capable of making printable documents

2.     A wireless connection that is compatible with a printer

3.     A printer that has either Bluetooth or WiFi for a smartphone or laptop user to send printable jobs

MOBILE PRINTING AT CAPITA DOCUMENT & INFORMATION SERVICES

Bluetooth and WiFi printing are just few of the many options that you can choose from our Mobile Printing services which is a part of our Managed Document Services. Whether your employees or valued guests are on a different floor or still on the way to your office, they can be able to print any document to any brand of printer from any device in your office. Mobile printing has never been that easy for anyone! Our mobile printing services are not just anchored to Bluetooth or WiFi -- we take pride in having server-based mobile printing solution that allows users to print through web, drive and email as well.

BENEFITS OF OUR MOBILE PRINTING SERVICES

Businesses can take advantage of the numerous benefits of mobile printing such as:

1.     Staff productivity - With no wasted time, an employee can send document to print wherever they are and just pick them up the moment they get back to the office.

2.     Document security - Our mobile printing services will not only enable documents to be printed on the printers, documents will also be stored in the printer and therefore comes readily available whenever you need to have a hard copy printed.

3.     Supports the BYOD trend - BYOD or Bring Your Own Device Trend is the policy of allowing employees to bring their own mobile devices such as smartphones, laptops and tablets to the workplace and utilise them to access the company’s information and applications.

MOBILITY AND BUSINESS

Mobility changes the way we work -- it helps us to get things done in a timely manner. The fact that it helps us to work easier should open the doors for possibilities for mobile printing to be utilised and improved. Capita Document & Information Services, one of the leading professional services company in the UK, is in a continuous process of innovating mobile printing for our clients to transform their business for the better. To know more about our services, visit our website or get in touch with us through phone at 0800 313 4910.

REDUCE YOUR OFFICE PRINTING COST

Assuming that you have 50 employees in your company and those 50 employees print a 3-page document at least every day, how much do you think do you spend on your digital printing cost? The numbers in the question is quite small if you are to analyse it vaguely, but if you are to really compute the cost that your company spend on printing, you would be shocked more than amazed to know that you are spending a lot on printing. What’s unfortunate is that most of the documents printed by your employees go to waste -- some print outs just contain a one liner text or a link from a printed webpage and some are documents that are totally irrelevant with what the company is doing.

                                   

Giving your employees the freedom to print freely and to print whatever they want is not really unacceptable as long as they also know how to print economically.

TIPS TO PRINT ECONOMICALLY

Printing is one activity that you cannot avoid completely in an office. Employees use documents in their daily reports, presentations and proposals. Printing makes the lives of the employees easier. However, employees must also know how to fully utilise printing to their advantage.

• Print in “draft” mode whenever possible. Draft mode is a setting that can be used when printing any Microsoft Office software. Draft mode works by printing selected dots from the matrix of the document if it were to be printed in normal mode. When a document is printed in draft mode, the document will appear to be lighter and dottier but still, you can perfectly read the text and recognize the images that are printed. And since draft mode only select dots from the matrix of the document; it increases the print speed too.

• Print in duplex or multiple. You can cut off your company’s printing cost through printing on both sides of the pages or by printing multiple pages on one paper. You can do one of these techniques or you can do both. Printing in duplex or multiple is especially useful when printing Microsoft Powerpoint presentations.

• Use print preview and shrink to fit when printing. Aside from printing in draft mode and printing in duplex or multiple, you can also use print preview and shrink to fit to cut down on your printing cost. Before printing anything, preview the document and see how it will look on paper by using the print preview button. You can choose to adjust the font size of your document’s text or you can add spaces to the paragraphs to make your document more presentable.

Avoid wasting valuable ink and learn how to reduce your printing cost. However, if you feel that the printing cost of your company is not moving according to the way you wanted it to be, then you must probably seek for the help of the experts.

 

Capita Document Information Services offers managed document services for companies who want to cut down on their printing cost. To know more about how Capita can help your bu

Facts That You Don't Know About Documentation

As we all know, documentation has been an essential part of the human race and has been the keeper of information that has gone through one generation to another. Since the earliest days of human literacy and knowledge, documentation or bookkeeping has been a need to preserve the information that has been acquired or knowledge that must be passed on. The print industry has already had so many advancements through time and because of that, documentation has been easier and faster. Though there have been changes in both the process and appearance of the current format of documents, the value that it has remains the same.

We may be aware of the basic information about documentation which includes its history, process, formats, and even its uses. But there are still other things about documents that a person might not know but has to, to see the value of managed document services to the industry of documentation. Here are some statistics and facts you might want to know;

• An average printed document is more likely to be copied 19 times after the original has been produced.
• Of the total documents present and produced around the world, 7.5% of their total gets lost because of different reasons (e.g. fires, mishandling, being misplaced). While 3% of the remaining number that don’t get lost are misfiled under a different category or name.
• Around the world, companies pay as much as £12.50 for labour to get their documents filed correctly. While it will cost them £73 to pay for someone who would be searching for misfiled documents. If documents are totally lost, a company has to spend £133.50 to reproduce the missing product.
• Searching for documents compared to actually looking at them takes more time. An average professional would have to spend 50% of his time just to look for the document he needs and only 15% will be spent in actually putting the document to use.

Being presented with these facts and statistics, it is now fairly easy to point out that documentation services that exhibits good quality and excellence is always appropriate to have for every company. Not only do these services cut the costs for printing and slash off the use of materials like paper, ink, and printers, managing documents also cuts the company’s expenses from paying for labour trying to look for mishandled or misfiled documents and/or reproducing these documents which would mean doing the process all over again. Good document management not only saves companies money, it also helps efficiency with employees and professionals by making it easier for them to find a well managed and properly filed document.